MINUTES OF THE MEETING OF THE CITY COUNCIL Wichita, Kansas, June 24, 1997 Tuesday, 9:05 A.M. The City Council met in regular session with Vice Mayor Cole in the Chair. Council Members Lambke, Gale, Kamen, Rogers; present. Mayor Knight, *Council Member Ferris; absent. Chris Cherches, City Manager; Gary Rebenstorf, Director of Law; Pat Burnett, City Clerk; present. The invocation was given by Vice Mayor Cole. The pledge of allegiance to the flag was participated in by the Council Members, staff, and guests. Minutes -- The minutes of the regular meeting of June 17, 1997, were -- approved approved 5 to 0. (Ferris, Knight; absent) UNFINISHED BUSINESS JUDGES' OATHS OATH OF OFFICE - MUNICIPAL COURT JUDGES. State District Judge David Kennedy administered the Oaths of Office to Administrative Municipal Court Judge Harold Flaigle, Municipal Court Judge Julie Wright Connolly, and Municipal Court Judge Greg Barker. *Council Member Ferris present. DRY CREEK DRY CREEK, WEST OF GEORGE WASHINGTON BOULEVARD. Steve Lackey Director of Public works reviewed the Item. Agenda Report No. 97-539. Public Works has received numerous concerns over the years from residents who live on Kinkaid Court, west of George Washington Boulevard, that the Dry Creek channel, which is located adjacent to their properties, is eroding at a large ox-bow and continued erosion may cause property damage. Some of the eroded areas are on private property. Suggestions to solve the problem include installing erosion protection (rip-rap) along the outer ox-bow bank and/or constructing a diversion channel to cut-off flow around the ox-bow. Any construction will require permits from the Division of Water Resources, Wildlife and Parks, and the Corp of engineers. If Council elects to construct the by-pass channel, it could be constructed wholly (Option 3) or partially (Option 2) on land owned by the City which was acquired several years ago. The Council in the past has heard about the flooding problems on Dry Creek and has elected not to build a multi-million dollar project, but rather buy houses as they become available or make minor adjustments to alleviate flooding problems. The alternatives available at this time for solving this problem, along with their estimated costs, are: 1. Do Nothing. This channel is partly on private property. 2. Build larger by-pass channel (Orange on map). This involves relocating the existing channel cutoff the ox-bow. This option would provide the smoothest transitions at the ends, and have the lowest maintenance costs, but would require the acquisition of additional right-of-way. Construction and Right-Of-Way Cost - $45,000 3. Build bypass channel only on city property. This constructs a new channel as in #2 above, but uses only the property owned by the City. end transitions would be less desirable, requiring rock rip-rap and would require somewhat more maintenance than option 2. Construction Cost - $25,000 4. Stabilize the outside bank of the ox-bow. Install rock rip-. Some access easements would be required. This option has the highest reoccurring maintenance costs. Construction Cost - $10,000 The construction costs notes above are based on City stream maintenance forces doing the work with materials costs coming from the Storm Water Utility Budget. Should the Council decide to do nothing and the Dry Creek Channel continues to erode further onto private property, issues could be raised as to whether or not the City should have taken steps to stop the erosion. Steve Lackey Director of Public Works, responding to questions, explained that the Oxbow area residents still want some water for ponding for the wildlife. Even the work proposed would not protect the area from all heavy rain conditions. Widening the channel on city property would not alleviate the problem because of retainage basins upstream and channel restrictions downstream. Vice Mayor Cole Vice Mayor Cole inquired if anyone wished to be heard. B.J. Kingdon B.J. Kingdon, 3443 Kinkaid Court, said his property floods every time there is a heavy rain. All the properties in the area are under water, not just two properties. Steve Lackey Director of Public Works stated that many houses, north and south, take on water during heavy rains. None of the alternatives presented would help. Recommendation made today are to help protect properties from being eroded away. Mary Beals Mary Beals, 3449 Kinkaid Court, said he main concern is with erosion of Dry Creek. On June 11, 1997, Dry Creek was 23 feet from the garage wall of their house; today Dry Creek is 21 feet from the garage wall. The drainage problem is caused from run-off from upstream. Ms. Beals said she would like gabions on the west side of the bank just east of her property and on south to the existing gabions -- and she would like the creek rerouted as suggested. Suzanne Morgan Suzanne Morgan, 2122 George Washington Boulevard, said heavy rains leave their back yards like swimming pools, cars are stalled in the streets, neighbors have four feet of water in their basements, and, during the last rain, she had three feet of water in her garage. Steve Lackey Director of Public Works explained that gabions would cost much more and easements would be necessary before the gabions could be done. Council Member Kamen Council Member Kamen stated that he would like to see alternatives in the greater scheme of things. What is being proposed would help but help needs to also be provided with the flooding problems. Council Member Rogers Council Member Rogers asked that Staff look at long-range improvements for the area. Motion -- Lambke moved that Option 3 be selected and the staff be authorized to submit -- carried permit requests to necessary agencies. Motion carried 6 to 0. (Knight absent) ADDENDUM ITEM SALARY ORDINANCE SALARY ORDINANCE. Agenda Report No. 97-556. The salary ordinance provisions regarding municipal court judges and pro tems is modified. Municipal Court judges may receive salary increases annually under this ordinance. The additional compensation received by the administrative judge is increased and the compensation received by the pro tem judges is unified. The title of the administrative judge is changed from "presiding judge". Vice Mayor Cole Vice Mayor Cole inquired if anyone wished to be heard and no one appeared. Motion -- Rogers moved that the Ordinance be placed on first reading. Motion carried -- carried 6 to 0. (Knight absent) ORDINANCE An Ordinance providing for a uniform schedule of standard pay ranges for all employees of the City of Wichita, repealing Ordinance No. 43- 330, introduced and under the rules laid over. OFF AGENDA ITEM WATER AND SEWER LINE ALONG ZOO BOULEVARD AND RAILROAD TRACKS. Council Member Ferris Council Member Ferris said residents along zoo Boulevard are upset because trees are being cut down, electrical lines have been knocked down, etc. This is not an insignificant situation. Council Member Ferris asked that the Manager look into the matter. CITY COUNCIL AGENDA BOARD VACANCIES NOTICE OF VACANCIES (FOR TERMS EXPIRING JUNE 30, 1999) Art Museum Board (6 vacancies - Cole, Ferris, Gale, Knight, Lambke, Rogers) Board of Appeals of Air Conditioning, Refrigeration, Warm Air Heating and Boilers (9 vacancies) Board of Appeals of Plumbers and Gas Fitters (5 vacancies) Board of Code Standards and Appeals (7 vacancies) Board of Electrical Appeals (7 vacancies) Board of Housing Commissioners (7 vacancies) Board of Park Commissioners (7 vacancies) Board of Zoning Appeals (2 vacancies) Civil Rights and Services Board (7 vacancies) Commission on the Status of People with Disabilities (12 vacancies - 2 each Cole, Ferris, Gale, Knight, Lambke, Rogers) Community Corrections Advisory Board (3 vacancies) Convention and Tourism Committee (7 vacancies) Group Life Insurance Board (3 vacancies) Historic Preservation Board (7 vacancies) Human Services Board (5 vacancies) Library Board (14 vacancies) Metropolitan Area Planning Commission (6 vacancies - Cole, Ferris, Gale, Knight, Lambke, Rogers) Metropolitan Transit Authority (7 vacancies) Police and Fire Retirement Board of Trustees (6 vacancies - Cole, Ferris, Gale, Knight, Lambke, Rogers) Public Art Advisory Board (6 vacancies) Sister Cities Advisory Board (7 vacancies) Traffic Commission (6 vacancies - Cole, Ferris, Gale, Knight, Lambke, Rogers) Wichita Airport Authority (7 vacancies) Wichita Athletic Commission (3 vacancies) Wichita Commission on the Status of Women (12 vacancies - 2 each Cole, Ferris, Gale, Knight, Lambke, Rogers) Wichita Employees' Retirement Board (7 vacancies) Wichita Public Building Commission (7 vacancies) Wichita-Sedgwick County Alcohol and Drug Abuse Advisory Board (5 vacancies) Wichita-Sedgwick County Board of Health (6 vacancies - Cole, Ferris, Gale, Knight, Lambke, Rogers) Vice Mayor Cole Vice Mayor Cole asked that the appointments be deferred until after the Council retreat to enable discussion on the matter prior to appointments being made. Motion -- carried Cole moved that this Item be deferred to July 1, 1997. Motion carried 6 to 0. (Knight absent) CONSENT AGENDA Cole moved that the Consent Agenda, except Item 20, be approved in accordance with the recommended action shown thereon. Motion carried 6 to 0. (Knight absent) BOARD OF BIDS REPORT OF THE BOARD OF BIDS AND CONTRACTS DATED JUNE 23, 1997. At 10:00 a.m., Friday, June 20, 1997, pursuant to advertisements published, bids were received, publicly opened, read aloud and tabulated for the Board of Bids and Contracts: (Ref: Bid analysis report attached to Board of Bids Minutes June 23, 1997) PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: SEWERS, PAVING AND WATER MAINS AS PER SPECIFICATIONS Rehab 8" Sanitary Sewer Line (468-82721/621714) Municipal Pipe Tool - $38,130.00 Lift Station and force Main for: Lateral 136, War Industries Sewer (Greenwich Business Park, Manhattan Lakes, Regency Lakes, Regency Lakes Second, and Kensington Parks (468-82694/743112) J.J. Westhoff Construction - $161,145.50 Base Bid Storm Water Sewer 481 (Hickory Creek Estates Addition) (468- 82683/750945) Utility Contractors - $170,070.00 Negotiated Improving Hickory Creek, Alderny, Alderny Court, Hickory Courts and Sidewalk (Hickory Creek Estates Addition) (472-82082/764233) Ritchie Paving - $280,960.00 Negotiated Cole moved that the contract(s) be awarded as outlined above, subject to check, same being the lowest and best bid within the Engineer's construction estimate, and the Mayor be authorized to sign for the City. Motion carried 6 to 0. (Knight absent) GENERAL GOVERNMENT/OFFICE OF CENTRAL INSPECTION: Rehabilitation of 1128 North Mathewson (616946-2505) Baker Construction - $34,603.77 PARK AND RECREATION/ADMINISTRATION: Furnish and Install Twenty (20) Light & Poles Along Sleepy Hollow Park (78560-2505) Shelley Electric, Inc. - $35,723.00 Cole moved that the contract(s) be awarded as outlined above, same being the lowest and best bid, and the Purchasing Manager be authorized to sign for the City. Motion carried 6 to 0. (Knight absent) LICENSE APPLICATIONS APPLICATIONS FOR LICENSES TO RETAIL CEREAL MALT BEVERAGES. Renewal 1997 (Consumption on Premises) Hanh Van Bui Saigon Oriental Restaurant1103 N. Broadway Kevin Raven Taco Tico 460 N. West Street (Consumption off Premises) Robert J. Bales Moo to You Inc. dba Klepper Korner Store1401 N. Mosley Larry L. Rhodes Rhodes Amoco, Inc.895 S. Woodlawn New Operator 1997 (Consumption on Premises) Emma DeLeon Marisol's Mexican Cafe3700 E. Douglas #77 Motion -- Cole moved that the licenses be approved subject to Staff review and -- carried approval. Motion carried 6 to 0. (Knight absent) PLANS AND SPECS. PLANS AND SPECIFICATIONS. Sanitary Sewer Rehabilitation, 1997 College Hill, Phase II (east of Hillside, north of Kellogg. (468-82720/621557/533266) Traffic to be maintained through construction. (Council approval date 1-7-97) (District II) Motion -- Cole moved that the plans and specifications be approved and the City Clerk be instructed to advertise for bids to be submitted to the Board of Bids and -- carried Contracts by 10:00 a.m., June 27, 1997. Motion carried 6 to 0. (Knight absent) SUBDIVISION PLANS AND SPECIFICATIONS. There were no subdivision plans and specifications considered. PRELIMINARY ESTIMATES PRELIMINARY ESTIMATES. a. Constructing Lateral 118, War Industries Sewer to serve part of Pebblebrook Addition (north of Pawnee, west of Webb). (468- 82277/743104/480-402) - $98,000.00 b. Constructing Storm Water Sewer #483 to serve Buckhead Second Addition (north of Central, west of 119th West). (468-82705/750968/485- 132) - $161,160.00 c. Constructing Lewis Street Bridge and Waterline Relocation between McLean Boulevard and Wichita Street over the Arkansas River. (472-82720/448-89061/ 715433/635136/544-613) - $5,755,400.00. d. Reconstructing sanitary sewers crossing Seneca at Esthner, and between May and Dora (Seneca, between Pawnee and Harry). (468- 82729/621730/533-284) - $92,200.00 e. Constructing Hickory, Cedar Downs Circle and Kenny Circle to serve Buckhead 2nd Addition (north of Central, west of 119th West). (472-82822/764290/490-532) - $236,000.00. f. Constructing Landon, Central, Park, Shefford and Chartwell to serve Aberdeen Second Addition (north of 21st, east of 119th Street West). (472-82751/764316/490-534) - $874,680. Motion -- Cole moved that the preliminary estimates be approved and filed. Motion -- carried carried 6 to 0. (Knight absent) STATEMENTS OF COST STATEMENTS OF COST. a. (Third Partial) Century II-Stage Equipment Renovation and Replacement - $372,530. Less Financing Previously Issued (346,000) Other Interest Expense - 5,695. Financing to be issued at this time - $32,225.00. (791202/435-149) b. (First Partial Amended) Pawnee Prairie Park $100,326.00 (Financing to be issued at this time). (785402/04-440-071) Motion -- Cole moved that the Statements of Cost be approved and filed. Motion -- carried carried 6 to 0. (Knight absent) ADVISORY BOARD MINUTES MINUTES OF ADVISORY BOARDS. Board of Electrical Appeals, 6/10/97 Commission on the Status of Women, 6/4/97 CPO East Council 2, 6/9/97 CPO Southeast Council 3, 6/12/97 CPO Northwest Council 5, 6/11/97 Historic Preservation Board, 6/12/97 Human Services Board, 5/22/97 Wichita/Sedgwick County Alcohol & Drug Abuse Advisory Board, 5/13/97 Sedgwick County Solid Waste Management Committee Special Session, 6/2/97 Sedgwick County Solid Waste Management Committee, 6/2/97 Motion -- carried Cole moved that the Minutes be received and filed. Motion carried 6 to 0. (Knight absent) STREET CLOSURES CONSIDERATION OF STREET CLOSURES/USES. There were no street closures/uses considered. EQUUS BEDS RECHARGE SUPPLEMENTAL AGREEMENT, EQUUS BEDS RECHARGE DEMONSTRATION PROJECT. (All Districts) Agenda Report No. 97-541 On August 31, 1993, the City Council approved the Integrated Local Water Supply Plan recommended in the Water Supply Plan developed by Burns and McDonnell/Mid-Kansas Engineering Consultants. This plan identified cost effective water resources that would be adequate to meet Wichita's water needs to the year 2050. On February 7, 1995, the City Council approved Phase I-Project 1 of the Equus Beds Recharge Demonstration Project; on November 14, 1995, approved Phase I-Project 2; and on November 19, 1996, approved Phase II and Phase III. The purpose of the Equus Beds Recharge Demonstration Project is to determine if excess flows in the Little Arkansas River can be used to recharge the Equus Beds Wellfield and if the local Wellfield can be expanded. The Phase I-Project 2 portion included the design of the demonstration facilities, including the instrumentation for monitoring and operation. This Amendment to the Agreement for professional services includes two areas not covered by the original Agreement. New SCADA System - The facilities for this project are located at four different sites in the Equus Beds Wellfield. The system that allows those facilities to be monitored and operated from the Water Treatment Plant is the Supervisory Control and Data Acquisition system (SCADA). It was originally planned to have these facilities included in the existing system. However, these new facilities should be on the new 900 MHz radio system, which requires additional engineering services. The current SCADA system uses older "voice" type radios, and the new system would use "data" radios. The new system will poll the sites over three times faster than the current system, and represents the newest technology available for SCADA systems. The Water & Sewer Department has been planning to convert its entire system to the 900 MHz radios in the future, but we have learned that the radio licenses for this technology are already becoming hard to obtain. In order to assure that the City will be able to utilize this technology in the future, it is prudent to use the new SCADA system for the demonstration project to obtain a 900 MHz license. Because the engineers were already developing this SCADA system, they could modify the design for $10,000 so that the 900 MHz radios could be used. Chemical feed systems - In the original design of the demonstration facilities, the only water treatment facility that was envisioned was a pre-sedimentation basin. However, as more water sampling and analysis was performed on the water from the Little Arkansas River, the water will need more extensive treatment than just a pre-sedimentation basin. The additional work to evaluate alternative treatment techniques and to design treatment facilities was not included in the original Agreement. Those services will cost an additional $29,000. There is no alternative available for the engineering work needed to evaluate and design the chemical feed systems to continue the project. The design for the 900 MHz radio SCADA system could be postponed, but that would risk not being able to obtain a license, and would also increase the cost for design services. The original contract for the Phase I-Project 2 is $1,151,000. This Amendment for $39,000 will increase the total to $1,190,000. Funds are available in the Capital Improvement Program (CIP #W-403), which has $2,862,000 allocated over the next three years. This Amendment would increase the contract by 3.3%. Motion -- Cole moved that the Amendment to the Agreement with Burns and McDonnell for for $39,000 be approved, and the Mayor be authorized to sign. Motion -- carried carried 6 to 0. (Knight absent) WATER STORAGE RESERVOIR AMENDMENT TO THE AGREEMENT FOR THE WATER STORAGE RESERVOIR. (All Districts) Agenda Report No. 97-542. On March 26, 1996, the City Council approved an Amendment to the Agreement with Camp Dresser & McKee Inc. for engineering services for construction of a new 12 million gallon water reservoir. The Amendment totaling $156,800 included design and construction services. Originally, a 12.6 million gallon reservoir was to be built on a selected site. After an extensive site analysis was done, it was discovered that, due to conflicts with other pre-existing facilities, only a 10.6 million gallon reservoir could be built. The reservoir was to be completed by June 1997. However, the completion date is now estimated to be September 1997. Construction inspection services continue to be needed until completion. The Amendment to the Agreement increases the total by $26,000 in order to cover the costs associated with the changed completion schedule. This Amendment will increase the Contract by $26,000. This project is included in the 1997 Capital Improvement Program (CIP #W-551) at a budgeted amount of $3.2 million, and has adequate funds remaining to pay for this Amendment. The City's Administrative Regulations require that projects with professional services fees and construction costs in excess of $10,000 be approved by the City Council. Motion -- Cole moved that the Amendment to the Agreement with Camp Dresser and McKee Inc. -- carried be approved and the Mayor be authorized to sign. Motion carried 6 to 0. (Knight absent) SEWER MANHOLES SUPPLEMENTAL AGREEMENT FOR CONSTRUCTION ENGINEERING FOR RAISING SANITARY SEWER MANHOLES. (Districts I, II & III) Agenda Report No. 97-543. On February 15, 1994, the City Council approved an Agreement with George Butler Associates, Inc. (GBA) to study, make recommendations and prepare specifications for proposed maintenance work and improvements to the sanitary sewer system. The Design Agreement with GBA required GBA to provide construction engineering services if requested by the City. Based on recommendations and specifications from GBA, the City took bids May 9, 1997 for raising 238 manhole lids in the area generally bounded by MacArthur, Central, Washington and Oliver. Currently, the manholes are buried and difficult to locate and enter; raising the manholes will allow City crews to address maintenance problems more readily by providing greater accessibility. The City's construction and inspection crews' current work load does not allow sufficient staff time to administer this project. Staff recommends approval of the Supplemental Agreement with GBA to provide the construction engineering for the project. Payment to GBA for the number of days allowed in the construction contract will be made on a lump sum basis not to exceed $30,000. Payment to GBA for each additional day ($500 per day) inspection services are required will be made on a per diem basis not to exceed $5,000. The funding source is Sewer Utility, CIP Project S-4, with a budget authority for this project of $148,512. Motion -- Cole moved that the supplemental Agreement be approved and the Mayor be -- carried authorized to sign. Motion carried 6 to 0. (Knight absent) CDBG CONTRACTS CDBG CONTRACTS - YWCA - WOMEN'S CRISIS CENTER, COMMUNITIES IN SCHOOLS OF WICHITA/SEDGWICK COUNTY, STANLEY ELEMENTARY SCHOOL, WICHITA INDOCHINESE CENTER, SUMMER YOUTH EMPLOYMENT. Agenda Report No. 97-544. On March 4,1997, the City Council allocated Community Development Block Grant (CDBG) funds for the 1997/1998 program year. The contract with YWCA provides operating assistance for a shelter for female victims of domestic violence; the contract with Catholic Charities also provides operating assistance for a shelter for victims of domestic violence. The contract with Communities in Schools of Wichita/Sedgwick County, Inc. provides funds for a site coordinator at Stanley Elementary School in place of funds for Colvin Elementary School which has become an Edison for profit school. Funds will be used to coordinate counseling and other services for at risk youth; the contract with Wichita Indochinese Center will provide funds for a summer youth employment program for youth ages 14-18. The contract amount for YWCA is $175,000; the contract amount for Catholic Charities is $55,000; the contract amount for Communities in Schools - Stanley is $39,900; and the contract amount for Wichita Indochinese Center is $175,000. Motion -- Cole moved that the contracts be approved and the Mayor be authorized to sign. -- carried Motion carried 6 to 0. (Knight absent) CONDEMNATIONS REPAIR OR REMOVAL OF DANGEROUS & UNSAFE STRUCTURES. Agenda Report No. 97-545. On June 2, 1997, the Board of Code Standards (BCSA) held a hearing on the following property. This property is considered a dangerous and unsafe structure, and is being presented to schedule a condemnation hearing before the Governing Body. Improvement notices have been issued on this structure, however, compliance has not be achieved. Pre-condemnation and formal condemnation letters were issued and the time granted has expired. No action has been taken to repair or remove the following property. Property Address Council District 1230 S. Washington #1 This structure has defects that under Ordinance No. 28-251 of the Code of the City of Wichita, which cause it to be deemed as a dangerous and unsafe building, as required by State Statute for condemnation and consideration. Motion -- Cole moved that the resolution to place this matter on the agenda for a Hearing -- carried before the Governing Body on August 5, 1997 at 11:00 a.m. Motion carried 6 to 0. (Knight absent) RESOLUTION NO. R-97-186 A Resolution fixing a time and place and providing for notice of a hearing before the Governing Body of the City of Wichita, at which the owner, his agent, lienholders of record and occupants of the structure located on land described as: Lots 34 and 36, on Washington Avenue, in Lincoln Street Addition to Wichita, Sedgwick County, Kansas, known as 1230 South Washington, in said City may appear and show cause why such structure should not be condemned and ordered repaired or demolished as a dangerous or unsafe structure, presented. Cole moved that the Resolution be adopted. Motion carried 6 to 0. (Knight absent) Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers. WICHITA AIRPORT THE WICHITA AIRPORT AUTHORITY CAPITAL PROJECT INITIATION - TERMINAL CONCOURSE. Agenda Report No. 97-546. The project is Terminal Concourse Remodel and represents improvements that will be made to Mid-Continent Airport subject to further action and approval by the Wichita Airport Authority. The project has been included in a Capital Improvement Program of the City of Wichita. This action approves only the intent to use City of Wichita bonding authority in the future and does not specifically authorize the issuance of debt nor does it preclude the use of any substitute funding source. The total cost for the design phase of the capital improvements, based on the best present information, is $65,000. Motion -- carried Cole moved that the Resolution be adopted. Motion carried 6 to 0. (Knight absent) RESOLUTION NO. R-97-187 A Resolution declaring that a public necessity exists for, and that the public safety, service, and welfare will be advanced by, the making of certain capital improvements to the Wichita Mid-Continent Airport Facility operated by the Wichita Airport Authority of the City of Wichita, Kansas, presented. Cole moved that the Resolution be adopted. Motion carried 6 to 0. (Knight absent) Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers. MONTHLY FINANCIAL REPT. MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDED MAY 31, 1997. Motion -- Cole moved that the report be received and filed. Motion carried -- carried 6 to 0. (Knight absent) MUNICIPAL COURT MUNICIPAL COURT COMPUTER SYSTEM MODIFICATIONS. Agenda Report No. 97-547. The Municipal Court "Loaned Executive" Task Force, comprised of individuals with a knowledge of both the legal system and also of good business and operational practices completed its report in August 1995. The City Manager then directed the formation of internal staff teams to address the recommendations presented in the Municipal Court Task Force Report. The City Council was presented with the findings of internal staff teams on March 5, 1996. The internal staff team report set forth a series of specific tasks which identified budgetary impacts, required policy/ordinance actions, the current status and the individual responsible for completion of the task. Three of the tasks included in the report and approved by the City Council for implementation included administrative traffic court, improved collections through use of a collection agency contract and purging of old data from the court's computer system. For each of these initiatives, the court has completed a business process review to determine if current or proposed procedures can be streamlined to improve processing, making the court more efficient. These new procedures have been used to create detailed system design documents which guide the programmers in automating the applications. These documents are complete and the software vendor is ready to begin work. Ordinances to implement Administrative Traffic Court have been approved by the Council and applications are being taken for the Hearing Officer. Software modifications for implementation are scheduled to be complete by August 1 at a cost of $29,565. The cost for the required software modification is $13,805. The internal staff teams have developed guidelines for court data retention. Any computer system data not within these guidelines will be purged, improving system response time and reducing storage costs. The cost for the required software modification to allow for purging is $12,630. The total cost of this purchase, $56,000, is included in the 1997 Adopted Budget for Municipal Court Public Safety Initiatives. The Purchasing Ordinance No. 35-856, Section 2(b) provides for the purchase of equipment and supplies from sole sources of supply without advertising for bids. Motion -- Cole moved that the purchase of system maintenance from Public Research -- carried Corporation in the amount of $56,000 be approved. Motion carried 6 to 0. (Knight absent) CONSULTING SERVICES CONSULTING SERVICES - IMAGING TECHNOLOGY. Agenda Report No. 97-548. Imaging technology has been available for some time and costs have been dropping to make the technology quite cost effective. The City has been reviewing the technology and has been preparing for its use for several years. A Wichita Innovation Team (WIT) was formed in March, 1994 to study the technology. The team first identified the customers as citizens, departments, City Council and the media. The Team then conducted a survey of the City's departmental records and identified the customer's needs as accurate and accessible information/ copies, ability to store all City records, elimination of duplicate information, reduction of storage costs, centralized information system and cost control. Among several of their recommendations, the WIT Team concluded the Police Department project should proceed as the City's first imaging project. In June, 1996, the City Council adopted the Management Information Systems Strategic Plan prepared by the Warner Group and city staff. In the area of imaging and records management, this plan calls for conducting detailed feasibility studies on imaging opportunities, pursuing a single vendor approach. This plan lists some of the potential benefits of implementing a document imaging system as: _Simultaneous access to a document image by multiple users. _Improved accessibility of archived documents. _Elimination of misfiling or misplacement of imaged documents. _Greatly reduced physical storage space requirements. _Reduced need for photocopying. _Improved customer service from faster and more complete document searches. The Municipal Court Task Force, comprised of individuals with a knowledge of both the legal system and also of good business and operational practices, completed its report in August 1995. One of their recommendations in the area of improved records management and administrative procedures is to implement an optical imaging system for court records. These records would include all charge documents and court disposition records. In order to implement an imaging system, detailed requirements must be determined and documented. Paper flows must be reviewed to determine where information originates, at what point the document is complete and should be imaged, where the document is needed and should be available for display and how the imaged document is to be stored. Additionally, in performing this analysis there is an opportunity to review the business process associated with the document to determine if all the current steps and procedures are necessary. Frequently, staff time savings and improved service levels can be achieved through this re-engineering process. One of the most widely used documents in the Police Department is the incident report. It is required for police investigations, court hearings, defense attorney reviews and client meetings, prosecutor case analysis and review, insurance reports and public inquiry. Because of its frequent and wide use, this document will be the first one applied to imaging technology. Following this project will be other documents from Municipal Court and the Police Department. Pete Kitch has previously performed computer consulting services and business process re-engineering for the public safety departments in the city. Additionally, he has completed imaging projects for other organizations and is well qualified to complete this assignment. Work products from this agreement will take this project through development of the request for proposals for hardware and software. This contract is a sole source agreement. The cost of this contract is $19,200. Funding for this contract is in the 1997 Municipal Court Public Safety Initiative adopted budget. This budget and the Local Law Enforcement Block Grant provides funding for hardware and software after technical specifications are developed and the request for proposal process is complete. Motion -- Cole moved that the contract for consulting services be approved and the Mayor -- carried be authorized to sign. Motion carried 6 to 0. (Knight absent) SOUTH LAKES PARK SPORTS LIGHTING CHANGE ORDER - SOUTH LAKES PARK. (District IV) Agenda Report No. 97-549. A change order is necessary to complete installation of athletic field lighting at four softball fields currently under construction at South lakes Park in southwest Wichita. The original purchase order for this work, PO #45928, was in the amount of $120,663. It is estimated that an increase in that purchase order in an amount not to exceed $17,000 will be necessary to complete the work due to damage to the lighting wiring and fixtures that occurred while the materials were in storage at the site. A purchase order was issued in January, 1997, to allow Phillips Southern Electric Co., Inc. to install lighting fixtures at four softball fields currently under construction at South Lakes Park. The lighting fixtures and wiring were purchased by the City in 1993 and have been in storage since that time, awaiting installation at the appropriate phase of field construction. Damage occurred to the fixtures and wiring during storage that will necessitate an increased cost to install the fixtures properly. The installation of sports field lighting is part of the overall South Lakes Sports Complex project approved by City Council in the amount of $1,050,000 from the 1996 and 1997 Capital Improvement Program. Adequate funds are available in the approved CIP project for South Lakes Park. the requested change order will increase the original purchase offer #45928, issued for $120,663, in an amount not to exceed $17,000. Motion -- Cole moved that the change order be approved and the Mayor be authorized to -- carried sign. Motion carried 6 to 0. (Knight absent) 21ST AND MAIZE 21ST AND MAIZE INTERSECTION IMPROVEMENT. (District V) Agenda Report No. 97-550. On November 21, 1995, the City Council approved $80,000 for the design of construction plans for improvements to the intersection of 21st and Maize Road. Construction funding is included in the Capital Improvement program (CIP No. MS-6, page 36). The project provides for 1) Left and right turn lanes at the south approach to the intersection, 2) Accel/decel lanes at the east and west approaches, 3) Upgraded traffic signals, and 4) Improved drainage. Construction is planned for the summer and fall months of 1997. The CIP budget for the City share of the project construction is $1,200,000. The CIP budget will be combined with special assessments totaling $630,000. The special assessments are associated with three Petitions that were previously approved by the City Council and were submitted by adjacent commercial developments. At least two lanes of through traffic will be provided for the duration of the project. Motion -- Cole moved that the project be approved and the Ordinance be placed on First -- carried Reading. Motion carried 6 to 0. (Knight absent) ORDINANCE An Ordinance declaring 21st and Maize Road to be a main trafficway within the City of Wichita, Kansas; declaring the necessity of and authorizing certain improvements to said main trafficway; and setting forth the nature of said improvements, the estimated costs thereof, and the manner of payment of same, introduced and under the rules laid over. COMMUNITY POLICING ADVANCING COMMUNITY POLICING GRANT. ITEM NO. 20 This Item was stricken from the Agenda. RAILROAD BYPASS STUDY DESIGNATION OF FUNDING SOURCE FOR RAILROAD BYPASS STUDY. Agenda Report No. 97-553. Council approval of the HNTB contract on April 22, 1997, did not designate a City funding source. Total cost of the study is $248,000, and reflects an increase of $10,000 (over the Council approved amount of $238,000). The over-run is due to extra presentations by the consultant and the need for additional maps and reports. The State and Union Pacific Railroad have been requested to pay the extra expenses 50/50, similar to the other agreed expenses. The City will pay the consultant from Appropriated Reserves and bill the State of Kansas/Department of Commerce and the Union Pacific Railroad for full reimbursement. Motion -- Cole moved that the consultant be paid from Appropriated Reserves and the State of Kansas/Department of commerce and the Union Pacific Railroad be billed for -- carried full reimbursement. Motion carried 6 to 0. (Knight absent) KELLOGG AND DUGAN SETTLEMENT OF EMINENT DOMAIN APPEAL - KELLOGG AND DUGAN. (District V) Agenda Report No. 97-553. In February 1995 the city acquired, by eminent domain, this tract of land in the area of Kellogg and Dugan Road for use in connection with the construction of improvements to U.S. Highway 54. This property is at the southeast corner of Hoover and Kellogg (commonly referred to as the "City Limits" property for the club that once operated there). This appeal is being handled for the City by its outside eminent domain counsel. The owners of the City Limits property have proposed settlement of their appeal if the City pays an additional $18,000 to them. The City paid a court award of $18,040 to acquire this tract. The tract is developed with a structure that has been used most recently as a club (The City Limits and the Heat). The City's expert appraiser has valued the taking from this property (which is a triangular portion of the northwest corner of the tract) at about $20,000. the owners' expert has valued the damages from the taking at $114,000. Costs to the City for expert witness fees and attorney fees through the trial will be an additional $20,000 to $25,000. It is counsel's opinion that the likelihood that the City would pay more than the $18,000 requested by the landowners in expenses and possible additional damages is almost certain. Therefore, the settlement is appropriate. The costs of this settlement will be paid from the Kellogg and Dugan Road Project fund. Motion -- carried Cole moved that the settlement payment be approved. Motion carried 6 to 0. (Knight absent) ORDINANCES SECOND READING ORDINANCES. (First reading June 17, 1997) a. IRB - Case Swayne Co., Inc. (District IV) ORDINANCE NO. 43-505 An Ordinance authorizing the City of Wichita, Kansas, to issue its taxable Industrial Revenue Bonds in the aggregate principal amount not to exceed $700,000 for the purpose of providing funds to purchase certain machinery and equipment to be located in a spice manufacturing and distribution facility located in the City of Wichita, Kansas; prescribing the form and authorizing execution of a trust indenture by and between the City and Intrust Bank, N.A., Wichita, Kansas, as Trustee with respect to the bonds; prescribing the form and authorizing the execution of a lease agreement by and between Case Swayne Co., Inc. and the City; prescribing the form and authorizing the execution of an easement and agreement by and between Case Swayne Co., Inc. and the City; authorizing the execution of a bond purchase agreement by and between the City and Case Swayne Co., Inc., as purchaser of the bonds, read for the second time. Cole moved that the Ordinance be placed upon its passage and adopted. Motion carried 6 to 0. (Knight absent) Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers. b. Tax Exemption Request - Serco Forms, LLC. (District VI) ORDINANCE NO. 43-506 An Ordinance exempting property from ad valorem taxation for economic development purposes pursuant to Article 11, Section 13, of the Kansas Constitution; providing the terms and conditions for ad valorem tax exemption; and describing the property of Serco Forms, LLC, so exempted, read for the second time. Cole moved that the Ordinance be placed upon its passage and adopted. Motion carried 6 to 0. (Knight absent) Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers. c. Tax Increment Financing - Eaton Block. (District VI) ORDINANCE NO. 43-507 An Ordinance of the City of Wichita establishing the Eaton Block Redevelopment District, read for the second time. Cole moved that the Ordinance be placed upon its passage and adopted. Motion carried 6 to 0. (Knight absent) Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers. d. Tax Increment Financing - Northeast Project. (District I) ORDINANCE NO. 43-508 An Ordinance of the City of Wichita establishing the Northeast Redevelopment District, read for the second time. Cole moved that the Ordinance be placed upon its passage and adopted. Motion carried 6 to 0. (Knight absent) Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers. e. Driver's Licenses and Identification Cards. ORDINANCE NO. 43-509 An Ordinance amending Section 11.42.025 of the Code of the City of Wichita, Kansas, pertaining to unlawful acts related to driver's licenses and identification cards, and the penalties therefor, and repealing the original of said section, read for the second time. Cole moved that the Ordinance be placed upon its passage and adopted. Motion carried 6 to 0. (Knight absent) Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers. f. Special Assessments (Lot Clean Up). ORDINANCE NO. 43-510 An Ordinance making a special assessment to pay for the cost of abating certain public health nuisances (lot clean up) under the provision of Section 7.40.050 of the Code of the City of Wichita, Kansas, read for the second time. Cole moved that the Ordinance be placed upon its passage and adopted. Motion carried 6 to 0. (Knight absent) Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers. g. Zone Change - South of Maple, West of 135th West. (District V) ORDINANCE NO. 43-511 An Ordinance changing the zoning classifications or districts of certain lands located in the City of Wichita, Kansas, under the authority granted by Section 28.04.210, the Code of the City of Wichita, Kansas, read for the second time. Cole moved that the Ordinance be placed upon its passage and adopted. Motion carried 6 to 0. (Knight absent) Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers. SCZ-0719 h. SCZ-0730 Zone Change - Northwest Corner of Maple and 135th West. (District V) ORDINANCE NO. 43-512 An Ordinance changing the zoning classifications or districts of certain lands located in the City of Wichita, Kansas, under the authority granted by Section 28.04.210, the Code of the City of Wichita, Kansas, read for the second time. Cole moved that the Ordinance be placed upon its passage and adopted. Motion carried 6 to 0. (Knight absent) Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers. SCZ-0730 i. SCZ-0717 Zone Change - Northwest Corner of Maple and 135th West. (District V) ORDINANCE NO. 43-513 An Ordinance changing the zoning classifications or districts of certain lands located in the City of Wichita, Kansas, under the authority granted by Section 28.04.210, the Code of the City of Wichita, Kansas, read for the second time. Cole moved that the Ordinance be placed upon its passage and adopted. Motion carried 6 to 0. (Knight absent) Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers. SCZ-0717 j. A 97-15 Annexation - Near Southeast Corner of 135th West and Maple. (District V) ORDINANCE NO. 43-514 An Ordinance including and incorporating certain blocks, parcels, pieces, and tracts of land within the limits and boundaries of the City of Wichita, Kansas, and relating thereto, introduced and under the rules laid over, read for the second time. Cole moved that the Ordinance be placed upon its passage and adopted. Motion carried 6 to 0. (Knight absent) Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers. A-97-15 Third Reading Franchise Ordinance. (Second Reading June 17, 1997) a. School Services Leasing Bus Franchise. ORDINANCE NO. 43-515 An Ordinance granting to Wichita School Services and Leasing, Inc., the authority, right, and privilege to establish, maintain, and operate a limited bus transportation system upon and over streets, avenues, bridges, and places in the City of Wichita, Kansas, for the transportation of students to and from certain designated schools for hire and fixing the terms and conditions of such grant, read for the third time. Cole moved that the Ordinance be placed upon its passage and adopted. Motion carried 6 to 0. (Knight absent) Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers. b. Wichita Collegiate School Franchise. ORDINANCE NO. 43-516 An Ordinance granting to Wichita Collegiate School, a non- profit corporation, the authority, right, and privilege to establish, maintain, and operate a limited bus transportation system upon and over streets, avenues, bridges, and places in the City of Wichita, Kansas, for the transportation of students to and from certain designated schools for hire and fixing the terms and conditions of such grant, read for the third time. Cole moved that the Ordinance be placed upon its passage and adopted. Motion carried 6 to 0. (Knight absent) Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers. V-2030 V-2030 - REQUEST TO VACATE A PORTION OF A BUILDING SETBACK LOCATED IN AN AREA NORTH OF MACARTHUR ROAD, WEST OF HOOVER STREET. Agenda Report No. 97-554. The applicants are owners of lots in Wheatland Place, Fourth Addition, each occupied or intended for a single-family home. The original plat created an extraordinary large platted rear building setback line of 51 feet because of an easement in favor of a pipeline company. Recently the pipeline company released a portion of the large easement and the owners now wish to vacate the building setback line in order to provide room in the rear yards to accommodate normal accessory structures such as detached garages. Marvin Krout Director of Planning reviewed the Item for the City Council. Motion -- Cole moved that the public hearing be closed, the vacation be approved as -- carried recommended. Motion carried 6 to 0. (Knight absent) S/D 96-95 S/D 96-95 - PLAT OF BLACK'S SHERIDAN ACRES ADDITION LOCATED SOUTH OF 18TH STREET NORTH AND EAST OF SHERIDAN AVENUE. (District V) Agenda Report No. 97-555. The original home on this lot was constructed in the northwest quadrant of the lot. In 1979, the eastern half of the lot was approved as a separate building site with the approval of Lot Split 0441. Creation of a third building site from the original lot triggered the need for the replat. Sanitary sewer and municipal water are available to serve the lot so additional guarantees are not needed. Motion -- Cole moved that the plat be approved as recommended and the Mayor be -- carried authorized to sign. Motion carried 6 to 0. (Knight absent) RECESS The City Council recessed into Workshop Session on Joint City/County Fire Maintenance at 9:30 a.m. and returned at 10:45 a.m. EXECUTIVE SESSION Motion -- Cole moved that the Council recess to executive session to consider consultation with legal counsel on matters privileged in the attorney-client relationship relating to legal advice and contract negotiations; personnel matters of non- elected personnel; preliminary discussions relating to the acquisition of real property for public purposes; confidential data relating to financial affairs or trade secrets of a business; and the regular meeting be resumed no -- carried later than 11:50 a.m. in the City Council Chambers. Motion carried 6 to 0. (Knight absent) RECESS Council recessed at 10:50 a.m. and reconvened in regular session at 12:03 p.m. Vice Mayor Cole Vice Mayor Cole announced that no action was necessary as a result of the executive session. ADJOURNMENT The City Council meeting adjourned at 12:03 p.m. Pat Burnett City Clerk COUNCIL PROCEEDINGS JOURNAL 163 JUNE 24, 1997 Page 1